TCI News
Turks and Caicos Islands Government’s Capital Projects – Public Procurement Procedure
#Providenciales, October 24, 2018 – Turks and Caicos – The procurement process for capital projects of the Turks and Caicos Islands Government is managed by the Turks and Caicos Islands Procurement Board as per 
the requirements of the Public Procurement Ordinance of 2014 (PPO).
The Procurement Board is established according to the provisions of the Public Procurement Ordinance [PPO 23] and consist of:
“(a) a Chairperson, appointed by the Governor in Council to hold office at the pleasure of the Governor;
(b) six officers drawn from across government appointed by the Deputy Governor to hold office at the pleasure of the Deputy Governor;
(c) the Permanent Secretary, Finance; and
(d) the Director of Contracts.
(4) The Auditor General and Chief Internal Auditor (or their nominees) shall be invited to attend meetings of the Board.
(10) An appointed member of the Board may not remain a member of the Board for no more than six years.”
The members of the Procurement Board are as follows:
- Chairperson of the Board / Director, Office of the Governor: Mr. James Astwood
- Director of Planning: Mr. Dainer Lightbourne
- Project Economist: Ms. Salace Richardson
- Financial Manager: Mrs. Kimberley Simmons-Lewis
- Director, Office of the Deputy Governor: Mr. Tito Lightbourne
- Attorney General’s Chambers Representative: Mrs. Khalila Astwood-Tatem
- Attorney General’s Chambers Second Representative: Ms. Yaa McCartney or Mrs. Motheba Linton
- Permanent Secretary, Finance
- Director of Contracts
PPO 24 (1) states:
“The functions of the Procurement Board are to:
(a) award contracts;
(b) approve invitation to tender documents;
(c) approve procurement procedures;
(d) approve the choice of a procurement procedure;
(e) approve solicitation documents before issue;
(f) approve the findings of evaluation panels;
(g) endorse decisions of departmental tender boards; and
(h) approve contract documentation and any amendment to an awarded contract.”
It is the responsibility of the Director of Contracts and the Chairperson of the Procurement Board to “ensure that in carrying out its functions the Procurement Board follows the procedures prescribed” by the PPO [PPO 24 (3)].
In addition, there are several steps involved in the processing of tenders. For ease of reference and public awareness, see the itemized steps listed below from submission of tenders to contract award notification:
- Tenders are publicly opened immediately following the closing of an Invitation to Tender at the scheduled meeting of the Procurement Board [PPO 23 (13); PPO 41 (2)].
- All members of the Procurement Board are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Invitations to Tender which are scheduled to be opened. If a conflict of interest is identified, then the member willbe recused.
- Following the tender opening, all tenders are handed over to the Chairperson of the Evaluation Panel, as established bythe PPO [PPO 45].
- Evaluation Panels are formed according to the general composition as outlined inthe PPO [PPO 45]:
“an evaluation panel in respect of a capital project or a public/private partnership project must consist of:
(a) the Director of Contracts or a person appointed by the Director, who shall preside at meetings of the panel;
(b) the Permanent Secretary for the department that has responsibility for the project;
(c) a representative from the Ministry of Finance appointed by the Permanent Secretary, Finance; and
(d) not less than two other member appointed by the Board.”
- The inclusion of additional members “appointed by the Board” is dependent on the nature of the project. The basis for the selection of persons across government is to ensure that there is an appropriate balance of technical and other pertinent skills relevant to the project included on the Evaluation Panel.
- All members of the evaluation panel are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Tenderers who submitted tenders for the project. If a conflict of interest is identified, then the member willbe recused and a replacement will be sought for inclusion on the panel.
- Each tender is evaluated based on the criteria which was included in the published Invitation to Tender. No changes can be made to the Evaluation Criteria once the Invitation to Tender is closed [PPO 45 (4)]. The general sequencefor the evaluation is as follows:
- Completed and signed Certificate of Non-Collusion: “An evaluation panel must not consider a tender unless it includes a completed Certificate of Non-Collusion signed by or on behalf of the tenderer” [PPO 49 (1)]. If the certificate of non-collusion is not submitted or is not completed and/or signed, the tender is not considered any further.
- Meeting Pre-Qualification Criteria: a tender must satisfy all the pre-qualification requirements to move to the next stage.
- Achieving the minimum technical or quality score based on the weightings and minimum score required as stated in the published Invitation to Tender. The minimum score required must be achieved so that the tender can move to the next stage i.e. the price evaluation stage.
- Evaluation of Price
- Each member of the Evaluation Panel will score a tender and those scores are moderated with a moderated final score being submitted to the Chairperson of the Evaluation Panel.
- The Chairperson of the Evaluation Panel prepares an Evaluation Report and circulates to all members of the Evaluation Panel for review and agreement. If necessary, the evaluation report is amended based on any
feedback received from members of the Evaluation Panel and recirculated to the panel.
- The final Evaluation Report, inclusive of a summary of the review and the recommendation of the Evaluation Panel, is submitted to the Procurement Board for agreement that the process was followed according to the provisions of the PPO.
- The Secretary to the Procurement Board then prepares a Contract Award Notification, which is submitted to the Deputy Governor for onward submission to the Cabinet.
- The Cabinet considers the Contract Award Notification submitted. The purpose of the Contract Award Notification is to inform the Cabinet of the process followed according to the provisions of the PPO. It includes a summary of the evaluation exercise and the recommendation by the Procurement Board.
- The Cabinet Secretariat returns an Action Point, advising of the Cabinet’s decision in reference to the Contract Award Notification.
Release: TCIG
PROVIDENCIALES,TCI MAY 2, 2024: World Red Cross and Red Crescent Day, observed annually on May 8, pays tribute to the unwavering dedication of volunteers and the lasting influence of humanitarian efforts worldwide. This significant day commemorates the birth of Henry Dunant, the visionary behind the Red Cross movement. Dunant’s groundbreaking idea involved establishing national relief societies comprised of volunteers who would receive training during peacetime. Their mission: to offer neutral and impartial aid in times of war and crisis.
The Turks and Caicos Islands Red Cross (TCIRC), a vital part of this global humanitarian network, continues to make a difference in the lives of those affected by crises. “Keeping Humanity Alive”: This year’s powerful theme serves as a poignant reminder of the unwavering dedication of the International Red Cross and Red Crescent Movement. Their commitment extends to upholding human dignity, alleviating suffering, and providing crucial assistance to those facing dire circumstances, especially in remote and hard-to-reach regions. As we mark World Red Cross and Red Crescent Day, let’s recognize the commitment and service of our Turks and Caicos Islands’ 200 + volunteers to alleviating suffering and promoting community resilience throughout the Turks and Caicos Islands.
Red Cross Month Activities:
Community Outreach on All Islands: We’ll coordinate community outreach programs on each of the islands. Our volunteers will focus on raising awareness about health, disaster preparedness, and hygiene when engaging with the community.
First Aid Training Workshops: Wednesday 8th May 2024, 5pm to 7pm Community First Aid Workshop at Red Cross Building, Sunshine Plaza, 1005 Leeward Highway, Providenciales. Our first aid instructors will conduct first aid training sessions for community members. This workshop empowers people with life-saving skills, such as CPR, wound care, and handling emergencies.
Fundraising: Various fundraising events are organized to support our humanitarian work. Lady Grace Sunset Cruise (May 18th):
The Lady Grace Saxophone Sunset Cruise on May 18th will be a memorable event. We’ll set sail, enjoy the beautiful music and breathtaking views. Funds raised will go towards supporting our first aid program.
Dress in Red Day (May 31st): On May 31st, we’ll encourage everyone to participate in “Dress in Red Day.” Islanders, businesses, schools, and organizations can wear red attire to show solidarity with the humanitarian cause. Let’s flood the streets, workplaces, and schools with the vibrant color of compassion and support.
The 3rd Annual Red Hot Challenge You are invited to participate or attend this fun and vibrant sporting event scheduled for June 1, 2024, at the National Stadium in Providenciales. This event brings together individuals, businesses, and the community to support the Red Cross and its humanitarian efforts. Here are the key details:
- Date and Time: Saturday, June 1st, from 8:00 am to 3:00 pm
- Location: National Stadium, Providenciales
- Competitions: A total of 20 competitions, including 10 non-athletic games and 10 athletic contests
- Activities: Participants can enjoy a range of activities such as spoon relay races, egg tosses, water balloon tosses, sprints, tug-of-war, arm wrestling, soccer kicks, and more
- Team Participation: Both individuals and corporate teams are welcome. Teams can enter for $1,000 each, with a maximum of 10 participants permitted
- General Admission: Attendees can join in for a $5 general admission fee, while children aged 12 and under enjoy free entry (accompanied by an adult)
As we celebrate Red Cross month this May we urge you to participate in our activities and consider registering as a volunteer and/or making a donation.
To volunteer visit our Facebook page, https://www.facebook.com/turksandcaicosislandsredcross?mibextid=ZbWKwL or website: https://www.redcross.org.tc Donations can be directed to our account at FCIB (account number: 10305747) on Islehelp or on our website. Let’s support and salute our Red Cross volunteers who are actively ‘Keeping Humanity Alive’.
#TurksandCaicos, May 2, 2024 – The Department of Gender Affairs is proud to announce the commemoration of International Girls in ICT Day 2024, under the theme “Empowering Girls in ICT: Breaking Barriers, Building Bridges”. International Girls in ICT Day is celebrated annually on the fourth Thursday of April.
It aims to encourage and empower girls and young women to consider careers in the Information, Communication and Technology (ICT) fields. The day highlights the importance of bridging the gender digital divide and
promoting gender equality in the tech industry.
As part of the celebrations, a dynamic Panel Discussion titled ‘Tech Talks’ has been organized. This discussion will feature prominent women leaders and professionals from the ICT sector in the Turks and Caicos Islands, who will share their experiences, challenges, and successes in the field. This event is designed to inspire and encourage young women to pursue careers in Information Communication and Technology (ICT) by providing them with insights, guidance, and mentorship from accomplished women in the industry.
A special invitation has been extended to girls across all high schools in the Turks and Caicos Islands. Through this initiative, the Department continues its drive to foster interest and enthusiasm for ICT among the next generation of female leaders and innovators.
Attendees will have the opportunity to engage with the panelists, ask questions, and gain valuable insights into the world of ICT.
The event will be held at the Paradise Baptist Church, in Five Cays, Providenciales, commencing at 10:30 AM.
The Department of Gender Affairs is committed to promoting gender equality and empowering women in the field of ICT. Through initiatives like International Girls in ICT Day, we strive to create a more inclusive and equitable future for all.
May 2, 2024 – Bēchë, the premier swimwear of the Turks and Caicos, known for its innovative designs, commitment to quality, philanthropy and cultural storytelling, is thrilled to announce its official partnership with the prestigious return of Miss Universe Turks and Caicos Pageant. This collaboration marks a significant step in promoting fashion and beauty, with the event scheduled to take place in Providenciales on July 26th and 27th 2024.
As the exclusive swimwear partner for this esteemed pageant, bēchë will be outfitting all contestants with its latest collection curated specifically for each lady. This collection is designed to empower women and celebrate their individuality. This partnership aligns with bēchë’s mission to inspire confidence and elegance through exceptional swimwear that caters to all body types, while telling a story about our nation.
Event Highlights and Swimwear Showcase
Bēchë’s “Miss Universe Turks” designs will be featured during the promotional photoshoots leading up to the event, during the bikini
competition and official photoshoots of the reigning queen. Attendees will witness firsthand the fusion of fashion and poise as the contestants grace the stage in bēchë’s standout pieces, each crafted to highlight the beauty and culture of the Turks and Caicos and our women.
Exclusive Offers and Engagement
In celebration of this partnership, bēchë will offer exclusive promotions and giveaways leading up to and during the event. Pageant attendees and fans worldwide will have the opportunity to engage with both brands through interactive social media campaigns and live-streamed segments of the pageant. The curated collection will be available to the general public for pre-order on the night of the pageant.
A Commitment to Community and Fashion
“Partnering with the Miss Universe Turks and Caicos Pageant is an honor and a testament to our dedication to high-quality, accessible fashion,” said Cyprianna Jackson, Designer and Founder of bēchë. “This event not only highlights the talent and beauty of its participants but also shines a spotlight on the global appeal of inclusive fashion. We are excited to bring our designs to such a dynamic stage and look forward to an ongoing relationship with the pageant.”
The Miss Universe Turks and Caicos organization shares bēchë’s enthusiasm, with National Director Gabriela Clesca stating, “We are truly honored and thrilled to announce the return of the Miss Universe competition to Turks and Caicos after 10 years, alongside our esteemed swimwear partner, bēchë. Together, we’re positioning ourselves to showcase the extraordinary talent and beauty of this island, offering a global stage to showcase the captivating essence of TCI.”
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