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Millions of documents scanned, Years to get there before TCI gets Effective E-Government System

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Projects & Plans Explained by Finance Minister E. Jay Saunders

 

#TurksandCaicos, November 16, 20321 – The goal is not simply turning paper documents into electronic ones or connecting everyone to the government’s services via the internet.  It requires understanding inefficiencies in the systems, improving them and then capturing those essential hard copy files in such a way that the Turks and Caicos Islands Government would be able to,  far into the future,  access even the content upon each document in order to raise customer service levels and heighten efficiency.  And it will not be easy; the Turks and Caicos is looking at years before the process is completed, and longer than anticipated before it is implemented.

Eight months in office and the PNP Administration is still in the information gathering stage in the transition to E-Government.

“What we’ve spent the first couple of months doing around E-government is an information gathering exercise to find out what Government has first before we start to build around it.  It’s taken a bit longer than we would have expected,” said E. Jay Saunders, Minister of Finance, Investment and Trade.

Saunders, who is also the country’s Deputy Premier, is pegged to lead the reformation.

In the Progressive National Party’s campaign manifesto:  A Citizen’s Contract 2021, the objectives and benefits of a Digital Government are outlined and residents are ready for the change.

Excerpt:  “A Digital Government will save the TCI millions of dollars, ensure efficient, effective and equitable delivery of public service, build public trust, ensure transparency, participation and collaboration between government agencies.  Your next PNP Government will be digitized…”

To jump start the digitization of government, the newly elected PNP Administration earmarked $2 Million in this year’s fiscal budget.

“We’re now trying to move very quickly and my concern is that we have a lot to do before the end of this term.  So we are going to have a number of things in parallel but the most important thing that we are trying to do right now and what we have started to do is – from a few months ago – the information gathering exercise and prioritizing a number of projects.”

Prioritized are the Road Safety Department and the Land Registry Department.  In both agencies, documents to be captured electronically number in the hundreds of thousands and their operational processes have been the subject of public criticism.

“The Land Registry has – in round numbers – over 700,000 documents that they need scanned about 12,000 of them are water-logged because they got caught in the hurricane.  And they cannot be taken out of their water logged stated otherwise they will become dry out and brittle and so we have to come up with a way to understanding how we are going to scan those documents,” said deputy premier Saunders in a press conference on November 8.

Hon Saunders revealed the solution to this incredible challenge is not found in scanning each document individually.

“If you know the Land Registry documents, the form isn’t  a standard shape and its hand-written and crossed out.  And then being able to scan those and have people make sense of them, so that you are able to search them.”

Each vital document will require data entry staff, accurately giving every file an electronic tag.  This, explained Minister Saunders will ensure when the information is searched, it can be promptly located for seamless, proficient service.

“You’re never going to scan 750,000 documents with three or four people, even ten persons on a flat-bed scanner.  You need industrial scanners that can scan hundreds of pages per minute.  So what we will do is build capacity in Government, where persons jobs are data entry but its around digital data entry.”

These data entry clerks will cater to truck-loads of information at a time; that was the picture the deputy premier painted when he address media and the nation from the Office of the Premier in Providenciales two weeks ago.

The industrial powered scanners will accelerate the conversion process with TCIG information uploaded to a cloud system.  It was reiterated that the work toward a digital government is more than securing an electronic copy of government files, it requires systems overhauls that work to reduce the current frustrations on all sides of service.

“Let’s take the Ministry of Home Affairs again, the Road (Safety) and Traffic Departments; before we go in there and say ‘this is what they need’, we wanted to know what they had first.  We need to go in there and understand what it is they are trying to achieve, because the last thing we wanted to do is take inefficiencies and bring the same inefficiencies into an electronic system.”

Over the next few weeks, islanders, who are anticipating the advent of e-government can expect to hear what projects, will be tackled first.  The PNP Administration is working to fulfill a key election campaign promise, through a man who is an award winning tech-wiz, having crafted his own e-wallet.

“If you think about it, Government will have millions of documents that we need to scan in order to make the E-Government useful,” said Hon Saunders admitting that the old information stuck in analog is just as valuable as the new information which can be digitized now.  “We need to get through that exercise by scanning and it’s a huge exercise.  It won’t be finished within this term.  It will be a multi- term, multi-million dollar exercise.”

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Mother’s Pride Headlines Bahamian Takeover at Sixers-Heat Clash in Miami

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The Bahamas, March 30, 2026 – The voice of a proud mother captured the spirit of a nation Monday night, as Bendra Rolle shared heartfelt reflections on the overwhelming Bahamian support for her son, VJ Edgecombe, during the Philadelphia 76ers matchup against the Miami Heat in Miami.

“The patriotic support and scenery at my son, VJ Edgecombe’s NBA game… was overwhelming,” Rolle said in a statement issued following the game. “The arena in Miami was lit. Bimini and the Bahamas showed up and showed out.”

Her words come amid what has already been widely described as a remarkable showing of national pride, with Bahamians traveling in large numbers to South Florida to witness the young guard’s continued rise. For Rolle, however, the moment extended far beyond basketball.

“Beyond VJ’s basketball talents, I’m so moved by his magnetic personality and personal journey to inspire and excite an entire nation—our beloved Bahamas,” she said. “I thank God for VJ’s humility and for his hunger for greatness. He never forgets how far God has brought us.”

While the Sixers did not secure the win on the night, Edgecombe delivered a solid individual performance, finishing with 13 points and five assists. He made an early impact on the game, showing confidence and poise before foul trouble disrupted his rhythm, but still managed to leave his mark in meaningful minutes.

The game itself evolved into a cultural showcase, with Bahamian flags waving throughout the arena and chants ringing out in support of Edgecombe. Much of that presence was bolstered by a coordinated travel push from Bahamasair, which helped facilitate fan travel and added to the electric atmosphere in Miami.

Rolle said the emotional weight of the moment was deeply felt by her family, as they witnessed firsthand the unity and pride of the Bahamian people.

“Thanks and love for the tears and overwhelming joy on Monday, Bahamas,” she expressed. “The Bahamian flags were love, loud, and proud. On my own behalf, VJ, and the entire family, I am ever grateful for the indescribable experience.”

Her closing words underscored what many have described as the true victory of the night—not the final score, but the powerful display of national pride and support surrounding one of The Bahamas’ rising stars.

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50 Years of Ministerial Government: Cabinet Moves to Mark Milestone Rooted in 1976 Constitution

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Turks and Caicos, March 30, 2026 – The Turks and Caicos Islands is preparing to mark a major political milestone, with Cabinet approving the establishment of a National Commemorative Committee to celebrate 50 years of ministerial government, a system first introduced under the 1976 Constitution.

The decision, confirmed in the February 10 Post Cabinet statement, signals a year of reflection on a governance model that fundamentally reshaped how the country is run — shifting from direct colonial administration toward locally led political leadership.

That shift was formalized in the Turks and Caicos Islands Constitution Order 1976, which laid the legal foundation for ministerial government and introduced a structured Executive and Legislative system.

At its core, the 1976 Constitution established an Executive Council, bringing together:

  • a Governor,
  • a Chief Minister elected by members of the Legislative Council,
  • and Ministers appointed to assist in governing the Islands.

A Very Different Government Back Then

If today’s Cabinet feels crowded, the 1976 version would have seemed almost unbelievable. There were just three Ministers serving alongside the Chief Minister — a tight, compact leadership team responsible for the affairs of an entire country. No sprawling list of ministries, no long roster of portfolios — just a handful of individuals carrying the weight of governance.

Becoming a Minister wasn’t a direct vote of the people either. You first had to win a seat in the Legislative Council, and from there, the Chief Minister would recommend who should serve. The Governor then made the appointments. In other words, political trust and alignment mattered just as much as public support — and ultimate authority still rested above the local leadership.

And as for job security? There wasn’t much of it. Ministers served without fixed terms and could be removed if they lost their seat, resigned, or if the Governor revoked their appointment. Even the Chief Minister could be ousted through a vote of no confidence. Add to that the basic requirements — being at least 21, a British subject, and meeting residency rules — and it’s clear that ministerial government in 1976 was not only smaller, but far more tightly controlled.

This marked the first time elected representatives were formally given defined roles in the administration of national affairs.

Under the Constitution, the Governor retained overarching authority, but was required in many instances to act on the advice of the Executive Council, particularly in shaping policy and overseeing government operations.

The Chief Minister, meanwhile, was positioned as the central political leader, responsible for directing government business and advising on the appointment of Ministers.

Importantly, the Constitution also allowed for the assignment of responsibilities to Ministers, giving them oversight of specific areas of government — a structure that remains at the heart of today’s Cabinet system.

Section 13 of the Order made clear that Ministers could be assigned responsibility for the administration of departments or government business, embedding accountability and functional governance into the system.

The Legislative Council, established alongside the Executive, provided the law-making body, with elected and appointed members participating in debates, passing legislation, and representing the interests of the Islands.

Together, these provisions created the framework for what is now recognized as ministerial government — a hybrid system balancing local political leadership with constitutional oversight by the Governor.

The explanatory note of the 1976 Order describes it as introducing “new provisions for the Government of the Turks and Caicos Islands,” including the creation of a Legislative Council with elected members and Ministers appointed on the advice of the Chief Minister.

Fifty years on, that structure has evolved through subsequent constitutional changes, but its foundation remains rooted in the 1976 framework.

Cabinet’s decision to establish a commemorative committee suggests that the anniversary will not only celebrate political progress, but also invite reflection on how effectively the system has delivered on its promise of representation, accountability, and governance.

As the Islands approach this Golden Jubilee, attention is likely to turn not only to the achievements of ministerial government, but also to the ongoing question of how the system continues to serve a modern and rapidly developing Turks and Caicos Islands.

Developed by Deandrea Hamilton • with ChatGPT (AI) • edited by Magnetic Media.

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Government Moves to Amend Destination Management Fee Law

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Turks and Caicos, March 30, 2026 – The Turks and Caicos Islands Government has signaled changes to its tourism funding framework, with Cabinet approving draft amendments to the Destination Management Fee Act 2023.

The decision was confirmed in the Post Cabinet statement following the February 5 meeting, chaired by Governor Dileeni Daniel-Selvaratnam, where members agreed to move forward with revisions to the law governing the collection and administration of the fee.

The Destination Management Fee, introduced in 2023, is applied to travelers entering the country and is embedded within the cost of travel. The charge was designed to support tourism-related development, including marketing, infrastructure, and sustainability initiatives.

At the time of its introduction, the fee was linked to the establishment of a Destination Management and Marketing Organisation (DMMO), which was expected to coordinate tourism strategy and enhance the visitor experience.

However, recent developments have shifted that landscape.

The DMMO has since been discontinued, raising new questions about how funds generated through the fee are being managed and what structure will now guide tourism development efforts.

The Cabinet note does not outline what specific changes are being proposed under the amended legislation.

It also does not indicate whether adjustments will be made to:

  • who pays the fee,
  • how it is collected, or
  • how the revenue is allocated and overseen.

The move to amend the law comes amid broader government efforts to strengthen revenue collection and compliance, including updates provided to Cabinet on the work of the Drag-Net Steering Committee — a multi-agency initiative focused on improving government revenue systems.

The lack of detail surrounding the amendments leaves several key questions unanswered, particularly given the fee’s direct impact on both visitors and residents and its role in supporting the country’s tourism economy.

Any changes to the Act would require further legislative steps, including presentation to the House of Assembly, before taking effect.

For now, the Cabinet’s approval signals that the government is moving to revise a policy that is already in force — but without yet disclosing how those revisions will alter the current system.

As tourism remains the backbone of the Turks and Caicos Islands economy, clarity on the future of the Destination Management Fee — and the framework it supports — is expected to be closely watched in the weeks ahead.

Developed by Deandrea Hamilton • with ChatGPT (AI) • edited by Magnetic Media.

Photo Credit: TCIAA

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