TCI News
Turks and Caicos Islands Government’s Capital Projects – Public Procurement Procedure
#Providenciales, October 24, 2018 – Turks and Caicos – The procurement process for capital projects of the Turks and Caicos Islands Government is managed by the Turks and Caicos Islands Procurement Board as per 
the requirements of the Public Procurement Ordinance of 2014 (PPO).
The Procurement Board is established according to the provisions of the Public Procurement Ordinance [PPO 23] and consist of:
“(a) a Chairperson, appointed by the Governor in Council to hold office at the pleasure of the Governor;
(b) six officers drawn from across government appointed by the Deputy Governor to hold office at the pleasure of the Deputy Governor;
(c) the Permanent Secretary, Finance; and
(d) the Director of Contracts.
(4) The Auditor General and Chief Internal Auditor (or their nominees) shall be invited to attend meetings of the Board.
(10) An appointed member of the Board may not remain a member of the Board for no more than six years.”
The members of the Procurement Board are as follows:
- Chairperson of the Board / Director, Office of the Governor: Mr. James Astwood
- Director of Planning: Mr. Dainer Lightbourne
- Project Economist: Ms. Salace Richardson
- Financial Manager: Mrs. Kimberley Simmons-Lewis
- Director, Office of the Deputy Governor: Mr. Tito Lightbourne
- Attorney General’s Chambers Representative: Mrs. Khalila Astwood-Tatem
- Attorney General’s Chambers Second Representative: Ms. Yaa McCartney or Mrs. Motheba Linton
- Permanent Secretary, Finance
- Director of Contracts
PPO 24 (1) states:
“The functions of the Procurement Board are to:
(a) award contracts;
(b) approve invitation to tender documents;
(c) approve procurement procedures;
(d) approve the choice of a procurement procedure;
(e) approve solicitation documents before issue;
(f) approve the findings of evaluation panels;
(g) endorse decisions of departmental tender boards; and
(h) approve contract documentation and any amendment to an awarded contract.”
It is the responsibility of the Director of Contracts and the Chairperson of the Procurement Board to “ensure that in carrying out its functions the Procurement Board follows the procedures prescribed” by the PPO [PPO 24 (3)].
In addition, there are several steps involved in the processing of tenders. For ease of reference and public awareness, see the itemized steps listed below from submission of tenders to contract award notification:
- Tenders are publicly opened immediately following the closing of an Invitation to Tender at the scheduled meeting of the Procurement Board [PPO 23 (13); PPO 41 (2)].
- All members of the Procurement Board are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Invitations to Tender which are scheduled to be opened. If a conflict of interest is identified, then the member willbe recused.
- Following the tender opening, all tenders are handed over to the Chairperson of the Evaluation Panel, as established bythe PPO [PPO 45].
- Evaluation Panels are formed according to the general composition as outlined inthe PPO [PPO 45]:
“an evaluation panel in respect of a capital project or a public/private partnership project must consist of:
(a) the Director of Contracts or a person appointed by the Director, who shall preside at meetings of the panel;
(b) the Permanent Secretary for the department that has responsibility for the project;
(c) a representative from the Ministry of Finance appointed by the Permanent Secretary, Finance; and
(d) not less than two other member appointed by the Board.”
- The inclusion of additional members “appointed by the Board” is dependent on the nature of the project. The basis for the selection of persons across government is to ensure that there is an appropriate balance of technical and other pertinent skills relevant to the project included on the Evaluation Panel.
- All members of the evaluation panel are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Tenderers who submitted tenders for the project. If a conflict of interest is identified, then the member willbe recused and a replacement will be sought for inclusion on the panel.
- Each tender is evaluated based on the criteria which was included in the published Invitation to Tender. No changes can be made to the Evaluation Criteria once the Invitation to Tender is closed [PPO 45 (4)]. The general sequencefor the evaluation is as follows:
- Completed and signed Certificate of Non-Collusion: “An evaluation panel must not consider a tender unless it includes a completed Certificate of Non-Collusion signed by or on behalf of the tenderer” [PPO 49 (1)]. If the certificate of non-collusion is not submitted or is not completed and/or signed, the tender is not considered any further.
- Meeting Pre-Qualification Criteria: a tender must satisfy all the pre-qualification requirements to move to the next stage.
- Achieving the minimum technical or quality score based on the weightings and minimum score required as stated in the published Invitation to Tender. The minimum score required must be achieved so that the tender can move to the next stage i.e. the price evaluation stage.
- Evaluation of Price
- Each member of the Evaluation Panel will score a tender and those scores are moderated with a moderated final score being submitted to the Chairperson of the Evaluation Panel.
- The Chairperson of the Evaluation Panel prepares an Evaluation Report and circulates to all members of the Evaluation Panel for review and agreement. If necessary, the evaluation report is amended based on any
feedback received from members of the Evaluation Panel and recirculated to the panel.
- The final Evaluation Report, inclusive of a summary of the review and the recommendation of the Evaluation Panel, is submitted to the Procurement Board for agreement that the process was followed according to the provisions of the PPO.
- The Secretary to the Procurement Board then prepares a Contract Award Notification, which is submitted to the Deputy Governor for onward submission to the Cabinet.
- The Cabinet considers the Contract Award Notification submitted. The purpose of the Contract Award Notification is to inform the Cabinet of the process followed according to the provisions of the PPO. It includes a summary of the evaluation exercise and the recommendation by the Procurement Board.
- The Cabinet Secretariat returns an Action Point, advising of the Cabinet’s decision in reference to the Contract Award Notification.
Release: TCIG
Providenciales, Turks and Caicos Islands – May 14th, 2024 – The Turks and Caicos Islands Government and Molo Hotel Group reached a pivotal juncture on Monday, May 13th, 2024, with the ceremonial signing of a development agreement at the Premier’s Office on Providenciales. The agreement, which received official Cabinet approval on March 13th, 2024, signifies a steadfast commitment to advancing the economic landscape of the Turks and Caicos Islands.
Molo Hotel Group is a family-owned business, renowned for its distinguished portfolio of high-quality hotels worldwide. The
development initiative encompasses the construction of three distinct IHG branded hotels: InterContinental Turks and Caicos, Kimpton Turks and Caicos and Hotel Indigo Turks and Caicos. Scheduled for completion by 2027, each resort boasts a distinctive design from luxury to laidback sophistication spanning across the shores of Grace Bay Beach.
Kimpton Turks and Caicos – an epitome of luxury lifestyle living, will feature 192 guest rooms including three outdoor pools, a luxury spa and a fitness center. Additionally, seven dining options ranging from a beachfront restaurant to a rooftop bar.
Adjacent to the Kimpton, InterContinental Turks and Caicos will offer 59 classic luxury suites with panoramic ocean views. Mirroring its counterpart, this resort will offer an array of dining options and upscale facilities.
Steps away from the Intercontinental and Kimpton resorts, Hotel Indigo Turks and Caicos will embrace a sense of community and contemporary elegance, offering 56 bedrooms. The resort will feature an onsite restaurant, lobby bar, outdoor pool, and fitness room.
Beyond the realm of hospitality, this development agreement underscores the government’s commitment to fostering economic growth and enhancing employment opportunities in the Turks and Caicos Islands. Molo is partnering with the Turks and Caicos Islands Community College (TCICC) to actively promote hospitality as a career choice and support in developing training programs, career fairs, seminars, workshops, and events to raise awareness about hospitality careers. Molo has committed to provide employment and apprentice opportunities to TCICC students and provide mentoring and practical on property training to students.
The signing event was graced by Hon. Charles Washington Missick, Premier of the Turks and Caicos Islands, Hon. Jamell Robinson, Deputy Premier, Hon. Kyle Knowles, Minister of Public Safety and Utilities, Hon. Rachel Taylor, Minister of Education, Youth, Sports and Culture, Łukasz and Marcin Slominski, Owners of Molo, Ross Morrow, Managing Director Molo, Arik Kono, Vice President Upscale Development for IHG, Dr. Candice Williams, President and CEO of the Turks and Caicos Islands Community College, Angela Musgrove, InvestTCI CEO, Dr. Barbara Ambrister, Chairperson of the Turks and Caicos Islands Community College, Dr. Delores Stapleton- Harris, Vice President of Academic, Vocational and Student Affairs for the Turks and Caicos Islands Community College, Mr. Kevin Baxter, Dean of Technical Vocational Education Training (TVET) and Sheryl McLaughlin, InvestTCI Investment Services Executive.
Commenting on the development agreement, Premier, Hon. Misick, stated “The Memorandum of Understanding (MOU) signing of
IHG/Molo Hotels is a significant step towards a sustainable future for hospitality in the Turks and Caicos Islands. Three hotels, Kimpton, Intercontinental, and Hotel Indigo, will be introduced, enhancing our tourism product and creating employment opportunities.”
He further added, “Partnerships with the Turks and Caicos Islands Community College and Turks and Caicos Islands Sports Commission are underway, demonstrating the Government’s commitment to developing human capital and elevating tourism offerings. This project will bring economic growth, embrace local talent, and enrich our economy.”
Additionally, Mrs. Angela Musgrove, CEO of Invest Turks and Caicos Islands, emphasized “This collaboration confirms our commitment to fostering economic growth and prosperity within our country. We have worked closely with Molo Hotel Group, and we are confident that this transformative project will further position the Turks and Caicos Islands as a premier destination for travel and investment. Much to our delight, it will also provide opportunities for engagement with our Community College and small business community.”
The Government of the Turks and Caicos Islands, operating through its primary Investment Promotion
Agency, Invest Turks and Caicos Islands, remains committed to attracting and facilitating Foreign Direct Investments to the country by providing a comprehensive suite of services. Through strategic initiatives and targeted promotion, the agency catalyzes sustainable development, driving innovation and small business opportunities across various sectors of the economy.
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