TCI News
Turks and Caicos Islands Government’s Capital Projects – Public Procurement Procedure
#Providenciales, October 24, 2018 – Turks and Caicos – The procurement process for capital projects of the Turks and Caicos Islands Government is managed by the Turks and Caicos Islands Procurement Board as per 
the requirements of the Public Procurement Ordinance of 2014 (PPO).
The Procurement Board is established according to the provisions of the Public Procurement Ordinance [PPO 23] and consist of:
“(a) a Chairperson, appointed by the Governor in Council to hold office at the pleasure of the Governor;
(b) six officers drawn from across government appointed by the Deputy Governor to hold office at the pleasure of the Deputy Governor;
(c) the Permanent Secretary, Finance; and
(d) the Director of Contracts.
(4) The Auditor General and Chief Internal Auditor (or their nominees) shall be invited to attend meetings of the Board.
(10) An appointed member of the Board may not remain a member of the Board for no more than six years.”
The members of the Procurement Board are as follows:
- Chairperson of the Board / Director, Office of the Governor: Mr. James Astwood
- Director of Planning: Mr. Dainer Lightbourne
- Project Economist: Ms. Salace Richardson
- Financial Manager: Mrs. Kimberley Simmons-Lewis
- Director, Office of the Deputy Governor: Mr. Tito Lightbourne
- Attorney General’s Chambers Representative: Mrs. Khalila Astwood-Tatem
- Attorney General’s Chambers Second Representative: Ms. Yaa McCartney or Mrs. Motheba Linton
- Permanent Secretary, Finance
- Director of Contracts
PPO 24 (1) states:
“The functions of the Procurement Board are to:
(a) award contracts;
(b) approve invitation to tender documents;
(c) approve procurement procedures;
(d) approve the choice of a procurement procedure;
(e) approve solicitation documents before issue;
(f) approve the findings of evaluation panels;
(g) endorse decisions of departmental tender boards; and
(h) approve contract documentation and any amendment to an awarded contract.”
It is the responsibility of the Director of Contracts and the Chairperson of the Procurement Board to “ensure that in carrying out its functions the Procurement Board follows the procedures prescribed” by the PPO [PPO 24 (3)].
In addition, there are several steps involved in the processing of tenders. For ease of reference and public awareness, see the itemized steps listed below from submission of tenders to contract award notification:
- Tenders are publicly opened immediately following the closing of an Invitation to Tender at the scheduled meeting of the Procurement Board [PPO 23 (13); PPO 41 (2)].
- All members of the Procurement Board are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Invitations to Tender which are scheduled to be opened. If a conflict of interest is identified, then the member willbe recused.
- Following the tender opening, all tenders are handed over to the Chairperson of the Evaluation Panel, as established bythe PPO [PPO 45].
- Evaluation Panels are formed according to the general composition as outlined inthe PPO [PPO 45]:
“an evaluation panel in respect of a capital project or a public/private partnership project must consist of:
(a) the Director of Contracts or a person appointed by the Director, who shall preside at meetings of the panel;
(b) the Permanent Secretary for the department that has responsibility for the project;
(c) a representative from the Ministry of Finance appointed by the Permanent Secretary, Finance; and
(d) not less than two other member appointed by the Board.”
- The inclusion of additional members “appointed by the Board” is dependent on the nature of the project. The basis for the selection of persons across government is to ensure that there is an appropriate balance of technical and other pertinent skills relevant to the project included on the Evaluation Panel.
- All members of the evaluation panel are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Tenderers who submitted tenders for the project. If a conflict of interest is identified, then the member willbe recused and a replacement will be sought for inclusion on the panel.
- Each tender is evaluated based on the criteria which was included in the published Invitation to Tender. No changes can be made to the Evaluation Criteria once the Invitation to Tender is closed [PPO 45 (4)]. The general sequencefor the evaluation is as follows:
- Completed and signed Certificate of Non-Collusion: “An evaluation panel must not consider a tender unless it includes a completed Certificate of Non-Collusion signed by or on behalf of the tenderer” [PPO 49 (1)]. If the certificate of non-collusion is not submitted or is not completed and/or signed, the tender is not considered any further.
- Meeting Pre-Qualification Criteria: a tender must satisfy all the pre-qualification requirements to move to the next stage.
- Achieving the minimum technical or quality score based on the weightings and minimum score required as stated in the published Invitation to Tender. The minimum score required must be achieved so that the tender can move to the next stage i.e. the price evaluation stage.
- Evaluation of Price
- Each member of the Evaluation Panel will score a tender and those scores are moderated with a moderated final score being submitted to the Chairperson of the Evaluation Panel.
- The Chairperson of the Evaluation Panel prepares an Evaluation Report and circulates to all members of the Evaluation Panel for review and agreement. If necessary, the evaluation report is amended based on any
feedback received from members of the Evaluation Panel and recirculated to the panel.
- The final Evaluation Report, inclusive of a summary of the review and the recommendation of the Evaluation Panel, is submitted to the Procurement Board for agreement that the process was followed according to the provisions of the PPO.
- The Secretary to the Procurement Board then prepares a Contract Award Notification, which is submitted to the Deputy Governor for onward submission to the Cabinet.
- The Cabinet considers the Contract Award Notification submitted. The purpose of the Contract Award Notification is to inform the Cabinet of the process followed according to the provisions of the PPO. It includes a summary of the evaluation exercise and the recommendation by the Procurement Board.
- The Cabinet Secretariat returns an Action Point, advising of the Cabinet’s decision in reference to the Contract Award Notification.
Release: TCIG
Turks and Caicos, October 28, 2025 – We are closely monitoring the impact of Hurricane Melissa on Jamaica, and our thoughts and prayers are with our regional neighbours for their safety and well-being
We are now entering a critical period as Hurricane Melissa advances towards the Turks and Caicos Islands. Current projections indicate that Hurricane Melissa will begin to impact the Turks and Caicos Islands around midday tomorrow, Wednesday, 29th October.
This morning, Her Excellency the Governor and the Hon. Premier chaired a State of Preparedness Meeting. All Government agencies and critical services are mobilised. The safety and protection of every person across our Islands remains our highest priority. Our emergency response teams are prepared and the TCI Regiment is deployed across each of our Islands to support community readiness and immediate response. The Royal Turks and Caicos Islands Police Force are on active duty, with additional officers in North Caicos, Salt Cay, South Caicos and Grand Turk.
At this time, the hurricane is moving north-northeast. The country is expected to experience tropical storm conditions, heavy rainfall and
significant storm surge. The storm surge poses a serious concern for low-lying coastal areas especially along our western and southern coastlines, which may result in coastal flooding. Based on the most current weather projections and anticipated impacts for the Turks and Caicos Islands, the National Executive have agreed the following actions:
1. Evacuation Advisories
Residents in specific low-lying and flood-prone coastal areas are likely to experience significant storm surge of 2-4 feet with accompanying rainfall. Strong advice is now place for residents in these areas to relocate to designated shelters which will be open from 4pm this afternoon. These areas include:
Middle Caicos
- Conch Bar Nearest Shelter: The Community Centre
North Caicos
- Sandy Point Nearest Shelter : Sandy Point Community Centre
- Whitby Nearest Shelter: Adelaide Oemler Primary School
- Bottle Creek Nearest Shelter: Adelaide Oemler Primary School
Providenciales
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- Chalk Sound Nearest Shelter Enid Capron Primary School
- Five Cays Nearest Shelter: Enid Capron Primary School
- Discovery Bay Nearest Shelter: All Saints Church, Leeward Highway
- Juba Sound Nearest Shelter: A. Louise Garland High School
- Long Bay Nearest Shelter: A. Louise Garland High School
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South Caicos
- Cockburn Harbour Nearest Shelter: Community Centre
- Old Airport Road Nearest Shelter: Community Centre
Should an evacuation order become necessary, it will be issued following the 6:00 PM Advisory this evening from the TCI National Weather Service.
2. Activation of Emergency Operations Centre
The National Emergency Operations Centre in Providenciales and all Islands Emergency Operations Centres will be activated at 4:00 PM today.
3. Shelters Access
Shelters across all Islands will open today at 4:00 PM to receive members of the public.
4. Shelter-in-Place
A Strong Shelter-in-Place Advisory is in place for all islands, commencing at 10:00 PM tonight. This will be in place until the all clear has been issued.
This means that from 10:00 PM tonight, all residents should be off the road, in a safe location, either at home or a designated shelter.
Please note that this position may be revised following the 6:00 PM Advisory from the TCI National Weather Service, depending on updated storm projections.
The Turks and Caicos Islands Airports Authority (TCIAA) has confirmed that all airports remain fully operational for today. They will advise the public about ongoing operations dependent on the weather impacts.
In times such as this, the role of commercial entities extends beyond business – it becomes a vital part of the community’s resilience. All retailers and service providers are urged to uphold their humanitarian responsibilities by maintaining fair pricing and ensuring essential goods and services remain accessible to all.
Residents and visitors are reminded to adhere strictly to all official advisories and evacuation orders as they are issued. Avoid unnecessary movement, secure your property, and ensure that you and your family are prepared with essential supplies. Stay prepared and stay safe.
Turks and Caicos, October 24, 2025 – Commissioner of Police Fitz Bailey delivered an impassioned address to male students at Clement Howell High School, calling on them to recognize their power, seize their potential, and “awaken the sleeping giants” within.
In a message that blended humility, faith, and personal experience, the Commissioner reminded the boys that the decisions they make today will shape their future.“The choices you make today determine who you become tomorrow,” he said.
Bailey, who revealed he was the first in his family to attend high school, urged the students to embrace education and discipline as tools of
transformation.“Knowledge is power. If you want to be a real man, you need to read,” he told them. “Remember your potential — if others can do it, so can you. Some of you are sleeping giants waiting to be awakened.”
He emphasized that circumstances of birth do not dictate destiny, challenging the young men to carry self-respect, faith, and moral conviction wherever they go. “Self-respect is key; respect yourself, respect others, and respect God,” he said. “The circumstances you were born into do not define who you are.”
The Commissioner also spoke about resilience, advising that true strength often lies in restraint.
“There will be challenges, and people may try to impede your development — but rise above negativity. Sometimes, strength means walking away,” he said. “Some of you are sleeping lions; it’s time to awaken that instinct and rediscover your true potential.”
In closing, Commissioner Bailey delivered a stirring challenge:
“Each morning, look in the mirror and remind yourself that you were created by God and are capable of great exploits. You are a possibility with potential. Step forward with confidence — this is your country, your islands. Be the best version of yourself.”
Following his speech, the Commissioner engaged the students in open dialogue, answering questions and listening to their perspectives on issues affecting young men in the Turks and Caicos Islands.
Developed by Deandrea Hamilton • with ChatGPT (AI) • edited by Magnetic Media.
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