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Turks and Caicos Islands Government’s Capital Projects – Public Procurement Procedure

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8 years ago

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#Providenciales, October 24, 2018 – Turks and Caicos – The procurement process for capital projects of the Turks and Caicos Islands Government is managed by the Turks and Caicos Islands Procurement Board as per the requirements of the Public Procurement Ordinance of 2014 (PPO).

 The Procurement Board is established according to the provisions of the Public Procurement Ordinance [PPO 23] and consist of:

“(a) a Chairperson, appointed by the Governor in Council to hold office at the pleasure of the Governor;

(b) six officers drawn from across government appointed by the Deputy Governor to hold office at the pleasure of the Deputy Governor;

(c) the Permanent Secretary, Finance; and

(d) the Director of Contracts.

 

(4) The Auditor General and Chief Internal Auditor (or their nominees) shall be invited to attend meetings of the Board.

 

(10) An appointed member of the Board may not remain a member of the Board for no more than six years.”

 

The members of the Procurement Board are as follows:

  • Chairperson of the Board / Director, Office of the Governor: Mr. James Astwood
  • Director of Planning: Mr. Dainer Lightbourne
  • Project Economist: Ms. Salace Richardson
  • Financial Manager: Mrs. Kimberley Simmons-Lewis
  • Director, Office of the Deputy Governor: Mr. Tito Lightbourne
  • Attorney General’s Chambers Representative: Mrs. Khalila Astwood-Tatem
  • Attorney General’s Chambers Second Representative: Ms. Yaa McCartney or Mrs. Motheba Linton
  • Permanent Secretary, Finance
  • Director of Contracts

 

PPO 24 (1) states:

 

“The functions of the Procurement Board are to:

 

(a) award contracts;

(b) approve invitation to tender documents;

(c) approve procurement procedures;

(d) approve the choice of a procurement procedure;

(e) approve solicitation documents before issue;

(f) approve the findings of evaluation panels;

(g) endorse decisions of departmental tender boards; and

(h) approve contract documentation and any amendment to an awarded contract.”

 

It is the responsibility of the Director of Contracts and the Chairperson of the Procurement Board to “ensure that in carrying out its functions the Procurement Board follows the procedures prescribed” by the PPO [PPO 24 (3)].

 

In addition, there are several steps involved in the processing of tenders. For ease of reference and public awareness, see the itemized steps listed below from submission of tenders to contract award notification:

 

  1. Tenders are publicly opened immediately following the closing of an Invitation to Tender at the scheduled meeting of the Procurement Board [PPO 23 (13); PPO 41 (2)].
  2. All members of the Procurement Board are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Invitations to Tender which are scheduled to be opened. If a conflict of interest is identified, then the member willbe recused.
  3. Following the tender opening, all tenders are handed over to the Chairperson of the Evaluation Panel, as established bythe PPO [PPO 45].
  4. Evaluation Panels are formed according to the general composition as outlined inthe PPO [PPO 45]:

 

“an evaluation panel in respect of a capital project or a public/private partnership project must consist of:

(a) the Director of Contracts or a person appointed by the Director, who shall preside at meetings of the panel;

(b) the Permanent Secretary for the department that has responsibility for the project;

(c) a representative from the Ministry of Finance appointed by the Permanent Secretary, Finance; and

(d) not less than two other member appointed by the Board.”

 

  1. The inclusion of additional members “appointed by the Board” is dependent on the nature of the project. The basis for the selection of persons across government is to ensure that there is an appropriate balance of technical and other pertinent skills relevant to the project included on the Evaluation Panel.

 

  1. All members of the evaluation panel are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Tenderers who submitted tenders for the project. If a conflict of interest is identified, then the member willbe recused and a replacement will be sought for inclusion on the panel.

 

  1. Each tender is evaluated based on the criteria which was included in the published Invitation to Tender. No changes can be made to the Evaluation Criteria once the Invitation to Tender is closed [PPO 45 (4)]. The general sequencefor the evaluation is as follows:

 

  1. Completed and signed Certificate of Non-Collusion: “An evaluation panel must not consider a tender unless it includes a completed Certificate of Non-Collusion signed by or on behalf of the tenderer” [PPO 49 (1)]. If the certificate of non-collusion is not submitted or is not completed and/or signed, the tender is not considered any further.
  2. Meeting Pre-Qualification Criteria: a tender must satisfy all the pre-qualification requirements to move to the next stage.
  • Achieving the minimum technical or quality score based on the weightings and minimum score required as stated in the published Invitation to Tender. The minimum score required must be achieved so that the tender can move to the next stage i.e. the price evaluation stage.
  1. Evaluation of Price

 

  1. Each member of the Evaluation Panel will score a tender and those scores are moderated with a moderated final score being submitted to the Chairperson of the Evaluation Panel.

 

  1. The Chairperson of the Evaluation Panel prepares an Evaluation Report and circulates to all members of the Evaluation Panel for review and agreement. If necessary, the evaluation report is amended based on any feedback received from members of the Evaluation Panel and recirculated to the panel.

 

  1. The final Evaluation Report, inclusive of a summary of the review and the recommendation of the Evaluation Panel, is submitted to the Procurement Board for agreement that the process was followed according to the provisions of the PPO.

 

  1. The Secretary to the Procurement Board then prepares a Contract Award Notification, which is submitted to the Deputy Governor for onward submission to the Cabinet.

 

  1. The Cabinet considers the Contract Award Notification submitted. The purpose of the Contract Award Notification is to inform the Cabinet of the process followed according to the provisions of the PPO. It includes a summary of the evaluation exercise and the recommendation by the Procurement Board.

 

  1. The Cabinet Secretariat returns an Action Point, advising of the Cabinet’s decision in reference to the Contract Award Notification.

 

Release: TCIG

 

 

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Six Unauthorised Structures Demolished During Multi-Agency Planning Enforcement Operation

Published

4 days ago

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July 17, 2026

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Before demolition

After demolition

Providenciales, Turks and Caicos Islands – Friday, 17 July 2026: The Planning Department, with support from the Informal Settlements Unit (ISU), and the Crown Land Unit conducted a coordinated enforcement operation on Thursday, 2 July 2026, resulting in the demolition of six unauthorised structures on private property at Block and Parcel 60502/48. Security for the operation was provided by the Royal Turks and Caicos Islands Police Force.

The enforcement action followed the issuance of an Enforcement Notice by the Planning Department on 29 January 2026, advising the persons responsible for the structures that they had been erected without the necessary planning approval and were required to be removed. Following the expiration of the compliance period, a multi-agency operation was organised to carry out the demolition.

Before demolition activities commenced, personnel conducted a comprehensive inspection of the site to confirm that all structures were unoccupied and free of gas cylinders or other hazardous materials. These precautionary measures were undertaken to safeguard the welfare of both the enforcement teams and the public while ensuring the operation was carried out safely and efficiently.

Upon completion of the exercise, participating agencies returned to Police Tactical Headquarters for a debrief, marking the successful conclusion of another coordinated enforcement effort.

The Government of the Turks and Caicos Islands reminds members of the public that all construction activities must receive the appropriate planning approvals before work begins. The Planning Department will continue to work alongside its partner agencies to enforce the Planning Ordinance, promote orderly development and ensure that construction throughout the Islands complies with the applicable laws and regulations.

Members of the public are encouraged to familiarise themselves with the planning approval process and to seek guidance from the Planning Department before undertaking any development to avoid enforcement action and loss of money invested.

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DDME’s Hurricane Hunt Scavenger Hunt Sparks Community Spirit and Storm Preparedness in Providenciales

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5 days ago

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July 16, 2026

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Department of Disaster Management and Emergencies: Providenciales, Turks and Caicos Islands — Fifteen teams raced across Providenciales on Saturday July 4th for the inaugural DDME Hurricane Hunt, a community scavenger hunt designed to combine friendly competition with hurricane preparedness education.

Teams were given a bag of supplies and 15 cryptic clues, participants had less than two hours to pinpoint locations and collect hurricane must-haves; including water jugs, shovels, flashlights and other supplies that every household should have on hand ahead of a storm.

The challenge tested not only participants’ local knowledge and navigation skills, but also their teamwork under time pressure; all while reinforcing practical lessons about what it takes to stay ready when a storm approaches.

Beyond the hunt itself, the event drew a lively crowd of families and supporters who turned out to enjoy a full day of festivities. Attendees took part in games, received free gifts, face painting, canvas painting, bounce houses and visited vendor booths; while enjoying fresh food off the grill throughout the afternoon.

“This event brought together the best of both worlds; a fun, high-energy competition and a meaningful reminder of how important it is for our community to be prepared,” Mr. Aaron Ballantyne, Community Preparedness Officer for Providenciales. “Seeing 15 teams fully engaged, racing to landmarks across the island while learning what belongs in a hurricane kit, was exactly the outcome we hoped for.”

DDME extends their sincere gratitude to the stakeholders that partnered with the event and generously donated their time, resources and efforts to make it a success: The Turks and Caicos Islands Red Cross, The Oseta Jolly Primary School, The Royal Turks and Caicos Islands Police Force, Do It Center (Building Materials), KB Homes, Digicel TCI, Frost Cay and Clint Grilling and Catering Services, along with all other vendors who were solicited.

The event’s success was also made possible by the private organizations and government departments that opened their locations to serve as scavenger hunt sites, allowing the hunt to unfold across the island; from Chalk Sound to Long Bay.

The quick thinking first place team consisted of; Neekimo King, Keturah Miller-Brown, Lashaunda Dickenson and Kebba Thomas who all walked away with exciting prizes.

Ms. Bernadya Smith, Public Information and Media Manager stated; “With hurricane season underway, this event, along with our recent Hurricane Expo held in Grand Turk and community pop-ups throughout the country, is a testament to DDME’s commitment to blending community engagement with year-round storm readiness. We look forward to making this event an annual staple that brings families together while keeping preparedness at the forefront of every community we serve.

Follow DDME social media pages to stay up to date with upcoming events and to join their weekly quizzes for a chance to win exciting prizes all hurricane season long.

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Invest TCI Supports Certification of Local Flats Fishing Guides Through MSME Technical Assistance Under Historic TCFFA–TCICC Partnership

Published

5 days ago

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July 16, 2026

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Providenciales, Turks and Caicos Islands — June 11th   2026 — Invest Turks and Caicos Islands has confirmed a financial commitment of $26,750 through the MSME Programme’s Technical Assistance support to assist 35 participants undertaking STCW and Fly-Fishing Guide Certifications under the Turks and Caicos Fly Fishing Association (TCFFA) and the Turks and Caicos Islands Community College (TCICC) partnership. The support is intended to strengthen the capacity of existing and emerging local operators within the flats-fishing and marine–based tourism sector, helping participants formalize their skills, improve service standards, and access higher-value economic opportunities.

The announcement follows the signing of a Memorandum of Understanding between TCFFA and TCICC on 12th May 2026, establishing the country’s first endorsed and regionally recognized Sustainable Fly-Fishing curriculum. That partnership, funded in part by the UK Government through the Darwin Plus Local initiative, aims to certify twenty or more Turks and Caicos Islanders as Flats-Fishing Guides and Train-The-Trainers — drawn from Providenciales, North Caicos, South Caicos, Middle Caicos, and Grand Turk.

Invest TCI’s contribution ensures that the financial barrier to certification does not prevent qualified candidates from accessing this sector-building opportunity. The support is being provided as technical assistance to strengthen the capacity of existing and emerging MSMEs within the flats-fishing and marine-based tourism sector, enabling participants to formalize, improve service standards, and access higher-value market opportunities.

“We are indeed happy to be a part of this initiative and to provide financial support towards the certification of the 35 participants. Invest TCI is committed to empowering small and medium enterprises and the individuals who drive them – and this programme is a direct example of that commitment in action.” — Alexa Cooper, Vice President – SME Development, Invest Turks and Caicos

Regional studies, including research on The Bahamas’ flats-fishing sector, show that the industry can generate significant economic value through lodging, meals, transport, retail, and guided services. This demonstrates the potential for Turks and Caicos to strengthen its own flats-fishing value chain through professional training, certification, and local enterprise development.

Angela Musgrove, CEO of Invest Turks and Caicos, highlighted the strategic alignment between the investment and Invest TCI’s broader mission:

“Invest TCI’s mandate is to support a stronger, more diversified economy with Turks and Caicos Islanders positioned to benefit from the industries that shape our future. This initiative directly aligns with that mandate. By supporting certification for local flats-fishing guides, we are helping to convert local knowledge into recognized credentials, strengthen small business capacity, and retain more value within our communities. It is a practical investment in people, enterprise, and sector development.” — Angela Musgrove, CEO, Invest Turks and Caicos

TCFFA President Levardo Talbot, whose association initiated the candidacy process and identified the funded participants, welcomed Invest TCI’s commitment as pivotal to the programme’s reach:

“For the first time, Turks and Caicos Islander fly fishing guides have an endorsed and regionally-recognized, locally delivered pathway into a profession that has long been built on their knowledge but not always on their terms. Invest TCI’s support ensures the people who should be in this room are in this room.” — Levardo Talbot, President, Turks and Caicos Fly Fishing Association

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