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Turks and Caicos Islands Government’s Capital Projects – Public Procurement Procedure

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#Providenciales, October 24, 2018 – Turks and Caicos – The procurement process for capital projects of the Turks and Caicos Islands Government is managed by the Turks and Caicos Islands Procurement Board as per the requirements of the Public Procurement Ordinance of 2014 (PPO).

 The Procurement Board is established according to the provisions of the Public Procurement Ordinance [PPO 23] and consist of:

“(a) a Chairperson, appointed by the Governor in Council to hold office at the pleasure of the Governor;

(b) six officers drawn from across government appointed by the Deputy Governor to hold office at the pleasure of the Deputy Governor;

(c) the Permanent Secretary, Finance; and

(d) the Director of Contracts.

 

(4) The Auditor General and Chief Internal Auditor (or their nominees) shall be invited to attend meetings of the Board.

 

(10) An appointed member of the Board may not remain a member of the Board for no more than six years.”

 

The members of the Procurement Board are as follows:

  • Chairperson of the Board / Director, Office of the Governor: Mr. James Astwood
  • Director of Planning: Mr. Dainer Lightbourne
  • Project Economist: Ms. Salace Richardson
  • Financial Manager: Mrs. Kimberley Simmons-Lewis
  • Director, Office of the Deputy Governor: Mr. Tito Lightbourne
  • Attorney General’s Chambers Representative: Mrs. Khalila Astwood-Tatem
  • Attorney General’s Chambers Second Representative: Ms. Yaa McCartney or Mrs. Motheba Linton
  • Permanent Secretary, Finance
  • Director of Contracts

 

PPO 24 (1) states:

 

“The functions of the Procurement Board are to:

 

(a) award contracts;

(b) approve invitation to tender documents;

(c) approve procurement procedures;

(d) approve the choice of a procurement procedure;

(e) approve solicitation documents before issue;

(f) approve the findings of evaluation panels;

(g) endorse decisions of departmental tender boards; and

(h) approve contract documentation and any amendment to an awarded contract.”

 

It is the responsibility of the Director of Contracts and the Chairperson of the Procurement Board to “ensure that in carrying out its functions the Procurement Board follows the procedures prescribed” by the PPO [PPO 24 (3)].

 

In addition, there are several steps involved in the processing of tenders. For ease of reference and public awareness, see the itemized steps listed below from submission of tenders to contract award notification:

 

  1. Tenders are publicly opened immediately following the closing of an Invitation to Tender at the scheduled meeting of the Procurement Board [PPO 23 (13); PPO 41 (2)].
  2. All members of the Procurement Board are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Invitations to Tender which are scheduled to be opened. If a conflict of interest is identified, then the member willbe recused.
  3. Following the tender opening, all tenders are handed over to the Chairperson of the Evaluation Panel, as established bythe PPO [PPO 45].
  4. Evaluation Panels are formed according to the general composition as outlined inthe PPO [PPO 45]:

 

“an evaluation panel in respect of a capital project or a public/private partnership project must consist of:

(a) the Director of Contracts or a person appointed by the Director, who shall preside at meetings of the panel;

(b) the Permanent Secretary for the department that has responsibility for the project;

(c) a representative from the Ministry of Finance appointed by the Permanent Secretary, Finance; and

(d) not less than two other member appointed by the Board.”

 

  1. The inclusion of additional members “appointed by the Board” is dependent on the nature of the project. The basis for the selection of persons across government is to ensure that there is an appropriate balance of technical and other pertinent skills relevant to the project included on the Evaluation Panel.

 

  1. All members of the evaluation panel are required to declare if there are any Conflicts of Interest (perceived or actual) with any of the Tenderers who submitted tenders for the project. If a conflict of interest is identified, then the member willbe recused and a replacement will be sought for inclusion on the panel.

 

  1. Each tender is evaluated based on the criteria which was included in the published Invitation to Tender. No changes can be made to the Evaluation Criteria once the Invitation to Tender is closed [PPO 45 (4)]. The general sequencefor the evaluation is as follows:

 

  1. Completed and signed Certificate of Non-Collusion: “An evaluation panel must not consider a tender unless it includes a completed Certificate of Non-Collusion signed by or on behalf of the tenderer” [PPO 49 (1)]. If the certificate of non-collusion is not submitted or is not completed and/or signed, the tender is not considered any further.
  2. Meeting Pre-Qualification Criteria: a tender must satisfy all the pre-qualification requirements to move to the next stage.
  • Achieving the minimum technical or quality score based on the weightings and minimum score required as stated in the published Invitation to Tender. The minimum score required must be achieved so that the tender can move to the next stage i.e. the price evaluation stage.
  1. Evaluation of Price

 

  1. Each member of the Evaluation Panel will score a tender and those scores are moderated with a moderated final score being submitted to the Chairperson of the Evaluation Panel.

 

  1. The Chairperson of the Evaluation Panel prepares an Evaluation Report and circulates to all members of the Evaluation Panel for review and agreement. If necessary, the evaluation report is amended based on any feedback received from members of the Evaluation Panel and recirculated to the panel.

 

  1. The final Evaluation Report, inclusive of a summary of the review and the recommendation of the Evaluation Panel, is submitted to the Procurement Board for agreement that the process was followed according to the provisions of the PPO.

 

  1. The Secretary to the Procurement Board then prepares a Contract Award Notification, which is submitted to the Deputy Governor for onward submission to the Cabinet.

 

  1. The Cabinet considers the Contract Award Notification submitted. The purpose of the Contract Award Notification is to inform the Cabinet of the process followed according to the provisions of the PPO. It includes a summary of the evaluation exercise and the recommendation by the Procurement Board.

 

  1. The Cabinet Secretariat returns an Action Point, advising of the Cabinet’s decision in reference to the Contract Award Notification.

 

Release: TCIG

 

 

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News

Flow TCI offers Gigabyte Speeds to Customers

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Company delivers fastest speeds nationwide and boosts service reliability

 

PROVIDENCIALES, TURKS AND CAICOS, APRIL 19th, 2024 – More connections, faster speeds and greater support for customers. This is the promise from communications and entertainment provider, Flow TCI, as it embarks on an initiative to provide households with enhanced connections, greater overall reliability and now, for the first time, speeds up to one gigabit person second.

FLOW TCI Country Manager, Joanne Missick shared: “Our customers are at the heart of everything we do. We listen to our customers and want to exceed their demands, so we are focused on delivering unmatched value with customer centric products and services that are future proof. Flow subscribers on our Fibre Extreme package can now access up to one gigabyte speeds and subscribers on our Fibre Plus and Fibre Max package, as of April 1st, are also now benefitting from up to 5x more speeds.”

This is third speed boost for Flow customers in the last two years. This comes under the umbrella of the the Company’s recently launched “Working for You” campaign, where technicians are going into the neighborhoods across the island to conduct repairs, decommission copper cables, and increase the brand’s visibility in local communities.

“To date several neighborhoods have been served by technicians and the company will continue to go across the islands to ensure each neighborhood receives personal attention. We recognize that over the past few months some customers have experienced issues with the quality and delivery of our services. This is not what we stand for. Flow remains committed to providing technology and innovation that enables growth and positively impacts lives”, says, newly appointed Head of Technical Operations, Simeon Thomas.

Thomas adds, “We have been closely monitoring and reviewing every aspect of our network and there is room for improvement across each of the islands. Where we find shortcomings, we are taking concrete actions and assigning our technicians to rapidly make all necessary adjustments and improvements for our customers”.

Flow has made significant investments in expanding and modernizing its infrastructure and delivering a more robust and reliable network paving the way for the country’s digital transformation.

For more information on speed increases visit https://www2.discoverflow.co/turks-and-caicos/price-adjustment-speed-increase on our website.

Thank you for your usual assistance in sharing our stories.

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Government

Harold Charles, Appointed Member to the HOA, goes out with a Bang 

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Dana Malcolm 

Staff Writer 

 

 

#TurksandCaicos, April 19, 2024 – In an explosive, self-proclaimed, final budget speech to the people of the Turks and Caicos, Harold Charles, Governors Appointed Member is expressing frustration that many Turks and Caicos Islanders are locked out of top jobs in the country and unable to build wealth.

”I’ve been in this country for 50 years and I’ve noticed all those big developments that come in— the majority of [managers]are foreign people. After 50 years, when are we going to have Belongers manage those businesses?” Charles asked.  “I’m upset, I’m frustrated [this is] their home.  They have nowhere else to go—- If we don’t empower our Turks and Caicos Islanders we will never get out of living paycheck to paycheck.”

Charles echoed what thousands of locals have been saying for years about the failure of successive governments to get the economic success in the country on a level that residents can participate in it.  The member maintained that not only were many locals working for scraps overseas and at home, but that it was the prerogative of the government to create avenues for them to move upward.

”I know the government’s heart is in the right place but somehow we’re not getting it together.  I’m talking (about) both PDM and PNPs. It must change.  There are many islanders overseas taking crummy jobs when all this opportunity is in the Turks and Caicos Islands.”

Calling on the government to enforce laws which allow islanders to get a foothold in lucrative industries, Charles maintained that TCIG could not let investors come and do as they liked.

”We have all these big companies making millions.  They brag about how much they’re making, yet how much do they contribute to the development of our people?”

Charles encouraged the government to mandate that locals were hired in the large developments, taking place across the country.

Capital projects and their execution was another issue that the member highlighted

”Over the past three years in office, we seem to be dragging our feet when it comes to the execution of projects,” he said, “the last budget reflected bitter-sweet sentiment.”

The government managed to spend $29 million of a $57 million capital project budget in 2023/24 financial year.

“Mr. Speaker prior, we promised the people infrastructural investment, improved roads, ease with doing business with TCIG, more scholarships, increased home care, a $900,000 special needs school.”

The Appointed member was also frustrated with the amount of money being allocated to crucial areas including the absence of allocations for a special needs school.

”We were promised that no Turks and Caicos Islander would be left behind while I appreciate the government’s commitment to ensuring this. I am concerned that the relatively low level of funding allocated to education and infrastructure may hinder the effectiveness of effort,” The member stressed.

Closing his speech, Charles maintained that it was “crucial that the sectors receive additional support in order to provide citizens with the necessary resources and opportunities for their development.“

Mr. Speaker it is imperative that we allocate our resources adequately and streamline processes to enhance the ease of doing business with the Turks and Caicos Government. We must priortise increasing service delivery capacity in critical departments such as the customer service department, the register of records, the department of motor vehicles and the list goes on,” express Charles.

Charles reminded that there is a growing demand on the services TCIG provides, especially as the country enjoys unprecedented, year on year, exponential economic growth.

Charles alongside Jameka Williams (Government Appointed Member) Willin Belliard (Governor’s Appointed Member number one) and Alvin Garland (Opposition Appointed Member) will very likely be the last set of appointed members in the House of Assembly of the Turks and Caicos as it transitions to a wholly elected parliament.

Harold Charles indicated it was unlikely he would join any leadership race describing the 2024-2025 Budget contribution as likely his final.

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News

Provo Water Company restrictions almost over, access times extended

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Dana Malcolm

Staff Writer 

 

 

#TurksandCaicos, April 19, 2024 – Just under two weeks before water restrictions in Providenciales are due to end, some loosening up has already begun as the Provo Water Company puts measures in place to ensure increased outflow of the precious commodity.

On Friday, April 12 the company announced water restrictions would be reduced by an hour and a half. Previously running from 9 pm to 6 a.m. water lock-offs are now from 10 pm to 5:30 a.m.

In tandem with that announcement came the reveal of several new projects: a new transmission main, the Upgrading of major fittings, and the repurposing of a new tank.

Water lock-offs were instituted because millions of gallons were pouring out faster than the tank at Suzie Turn could fill at night, running the risk of PWC not being able to supply areas of Providenciales including the hospital and airport.

Of the three measures instituted to stem this problem, the repurposing of an Industrial Park tank is likely what we see residents get some relief the quickest. Initially created for another project, the 1.5 million gallon tank is now being used as an additional source to replenish the Suzie Turn Reservoir. PWC says this is addressing the water supply issues that began in March.

More long-term strategies are also on the way, Magnetic Media saw photos of ongoing work, showing contractors digging up areas of roadway across Provo, for the first project, the new transmission main.

The route for that new piping is as follows: “June Plum, Gardenia Way, Kakeka Streets, and Garden Loop to the Leeward Highway, extending from the Long Bay Hills Drive junction to the roundabout near Crackpot Kitchen.”

This should be finished by the end of May 2024 and when complete will also work to provide increased water supply into the network making more lock-offs less likely as it increases reliability.

The final project to be completed in the medium term, by September, will involve upgrading the fittings at major water junctions along the Leeward Highway.

“These improvements to the water supply network’s central artery will increase water flow to the Suzie Turn Reservoir, and enhance water availability and quality for customers located west of Turtle Cove,” PWC said in a press release.

Having been given the go-ahead to carry out the lock-offs by the Energy and Utilities Department, which concurred that they were taking the right course of action PWC has been steadily communicating with residents.

Aside from the nightly lock-off, in the past month, residents have had to deal with low water pressure, late return of the commodity when lock-offs end, and other minor disruptions to their service.

The company has acknowledged that development in the country was spreading incredibly fast and they were trying to catch up, apologizing to residents for the interruption.

Provo Water also says it is planning for a rainy day or any sort of natural disaster or emergency. Once the final two projects are complete, the Industrial Park tank will be used as a catchment area to be saved for any emergencies the country may experience.

“This water system investment speaks volumes about our proactive approach to directly addressing water challenges. Through expanding storage capacity and optimizing distribution efficiency, we are well-positioned to deliver reliable, high-quality water services to our customers,” Robert Hall, Managing Director said.

Everyone is affected, from locals to visitors but PWC is promising a quick end to the problem caused by the lag between an increasing population and the development of critical infrastructure.

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